BMW Drivers Club Melbourne


VicRoads Club Permit Scheme

VicRoads operate a Club Permit Scheme for owners with vehicles which are at least 25 years old. 

This offers a greatly reduced registration fee (in the order of $78 vs $700+) but which restricts the use of the vehicle to 45 days throughout the year (90 days at extra cost).  The use can be for any purpose of your choosing, including travelling to work. An entry must be made in a logbook each day before the vehicle is used.

Because of the restricted use you can usually obtain a reduction in your insurance premium.

The scheme is operated through approved car clubs such as BMW Drivers Club Melbourne Inc. The Permit is only valid whilst you remain a financial member of the approved car club used to obtain the Permit.

It is important to note that if you have a vehicle on club plates your membership be kept up to date. If you haven't renewed your membership your club permit will be invalid, regarless of whether your club permit is still in date and you've signed your logbook. 


If your membership is not current and you find yourself pulled over by police, you can be fined as your car is considered unregistered. 


Full conditions can be found here.

New Applications

The first step is to review and meet all the requirements, these can be found here.

Most importantly you must be a current financial members of BMW Drivers Club Melbourne Inc.  You must also have a recent roadworthy certificate for the vehicle and it must be 25 years old or later based on the Compliance Plate date (not the build plate).

You are then ready to book an appointment to have your vehicle signed off by us. When you're ready, phone your preferred new application signatory for an appointment.  Note – you will be required to present the vehicle for a check and to be photographed (not our rules!).

Renewals

If your printed registration renewal notice from VicRoads does not show BMW Drivers Club Melbourne as the registered club, please go to the transferring from another club section.

There are now 3 methods you can use to renew your Club Permit Scheme registration.

If you need help with any of these processes please phone one of the authorised renewal signatories and we will help you as much as we can.

1. Online through your MyVicRoads Account

  • To use this method you must either have or create a MyVicRoads user account (see here) and your CPS vehicle must be linked to your account (if it's not you can phone 13 11 71 or use the contact form here to have it/them added).

  • Download the Club Permit endorsement form and complete the vehicle details section.

  • Once you have completed the form, email it to us. All the details you need should be on your current permit.

  • We will then complete the form, sign it and return it to you by email.

  • You must then sign the renewal form and either scan or photograph the signed form, making sure that it is clearly readable and the whole form is visible.

  • You can now login to your MyVicRoads account and follow the instructions to renew your club permit, which will include uploading your completed Club Permit Endorsement Form and your signed renewal form.

  • You will pay online and receive a receipt.

  • We understand you can now stick the your club permit sticker into your logbook.  You must keep your receipt and your club endorseemnt form with your logbook as proof of payment otherwise the permit will not be valid.
2. By post

  • Sign your renewal notice and post it to us with a stamped addressed envelope.

  • If you want to you can included a signed credit card form, in which case address the stamped addressed envelope to VicRoads, GPO Box 1644, MELBOURNE VIC 3001 and we will post it on for you.

  • Otherwise, address the stamped addressed envelope to yourself.  You can then either post the completed renewal form to VicRoads with payment (cheque, money order or credit card form), or, you can use the online system as outlined above but without the “Club permit endorsement form” (you have the club’s signature on your renewal form)

3.  In person

  • You should only use this method if you are unable to use either of the other two.  Especially give the current COVID-19 restrictions, you may not be able to use this method. 

  • You must phone one of the authorised renewal signatories to make an appointment.  Please do not just turn up and expect us to be there or to be able to sign your form.  Please understand that we may decline an appointment depending on the circumstances prevailing at that time.  This is for your health and our health.

  • Once you have your renewal form signed, you can use the online method or the postal method to get the form and your payment to VicRoads or, subject to any limitations VicRoads impose on their customer service centres from day to day, take the form and payment to a VicRoads customer service centre.

It is important to remember that your membership with BMW Drivers Club Melbourne must be up to date and the vehicle must remain substantially as it was when added to the scheme.

Jump to contacts and phone your preferred renewals signatory for an appointment OR see any of the 4 renewal signatories at a club event and ask them to sign and date the registration form there.

Transferring from another club

You can transfer your vehicle(s) to BMW Drivers Club Melbourne at any time.

To transfer from another club you must :

    • Present the vehicle to one of the three new application signatories;
    • Write and sign a letter to VicRoads requesting the transfer (we have a pro forma for you to use);
    • Have the vehicle photographed and a Vehicle Eligibility and Standards Declaration completed; and
    • Have the signatory sign a letter to VicRoads authorising the transfer.

You must then take all of the above to VicRoads who will reprint the registration document that goes in your logbook – no need to get it signed as VicRoad will “sign” it.

If the registration is due for renewal you can pay at the same time.

Your membership with BMW Drivers Club Melbourne must be up to date and the vehicle must remain substantially as it was when added to the scheme.

Jump to contacts and phone your preferred signatory for an appointment to photograph and check your vehicle.

Buying a vehicle already on the Club Plate Scheme

Club permits are not transferable from one owner to another.  If the vehicle is given or sold to another person, the current club permit must be cancelled and a new club permit application is required.

If the vehicle would ordinarily require a roadworthy certificate to get onto the club permit scheme (CPS), it will require a roadworthy on change of ownership, which will be most vehicles.  We will need to do all the things required for a new CPS application, even if the vehicle is already in the CPS through us.

If you buy a vehicle which is in the CPS and the seller agrees to leave the plates on, you can drive the vehicle in order to get the roadworthy and club inspections done.  When you take the paperwork in to transfer registration you must also take the plates in and receive new plates.  You will need to complete entries in the vehicle’s log book for each trip before setting off on that trip.  So the seller must give you the log book too.  Please note that in this circumstance you are, from VicRoads’ perspective, borrowing the car and the registered owner remains liable for fines etc.  See Selling a car on the Club Plate Scheme.  You should give the seller a signed receipt stating that you have the plates and not the seller.

If the seller does not leave the plates on the car, you will need to get a permit to drive an unregistered vehicle - often called a “day permit” but the permit period can extend over more than day.  In fact, as the minimum fee is approximately $44 and works out cheaper to get a multi-day permit than several single day permits.  The seller is then responsible for returning the plates but you should get a signed receipt from the seller to say that the seller has the plates and not you.

Selling a car on the Club Plate Scheme

Club permits are not transferable from one owner to another.  If the vehicle is given or sold to another person, the current club permit must be cancelled and a new club permit application is required.

As the seller you can choose whether to hand over the plates and the log book to the new owner (and they must go together, one without the other is of no help) to allow the new owner to driver the vehicle in order to get the roadworthy and club inspections done.

Please note that in this circumstance you are, from VicRoads’ perspective, lending the car and you remain liable for fines etc. until registration is transferred.  In particular, you remain liable for any breaches of the club permit scheme requirements.

VicRoads recommend that the seller retains the plates.

If you do agree to leave the plates on you should obtain a signed receipt from the purchaser stating they have taken possession of the plates.

If you elect to remove the plates you should give the purchaser a signed receipt stating you have possession of the plates.

Frequently asked questions

This FAQ has been prepared by the AOMC to assist with any questions you may have in regards to renewals.

Although the instructions say that both the applicant AND the Club Authorising officer must sign the form, there is only one space for a signature - I assume this must be for the authorising officer?

The Club Endorsement Form is solely for the club authorised officer to confirm that the member requesting the renewal is a financial member of the club and the vehicle for which the renewal is sought is registered to the club. This form was developed keeping the current Pandemic situation in mind to assist the clubs endorse a renewal request with minimal to zero contact. Where the Club chooses to use this form instead of signing the applicant’s renewal form, the applicant must attach both the forms- where the renewal is completed and signed by the applicant and the endorsement form is signed and completed by the club.

The editable PDF is set up so that the signature can only be added manually, so I would have to print it off, sign it THEN scan it to a PDF before emailing it back to the member AFTER I print a copy to put in the hard copy files AS WELL as updating the spreadsheet to show the permit has been renewed!    IN addition, many members will simply send the form to me without filling in all the vehicle details - engine/chassis numbers etc - do I send it back and ask them to fill this info in before I authorise it, or do I fill in those details after referring back to my records?   This is turning into a FULL TIME JOB!

The Club endorsement form is not a must and is to be used as an alternative method to endorse the permit renewal with minimal contact, as this was developed keeping the safety of the members in mind and to ensure a simpler process that would also assist the members in regional areas.

The completed form can be forwarded by the authorised officer as a photo or a pdf to the club member, as the online system has been designed to accept both. The signature field is non editable as VicRoads requires the signature of the authorised officer to verify the application and the signature against the records held. VicRoads would appreciate if the club can fill in the vehicle details based on the information held by the club and acknowledges the additional time required to fill in this form. However, the club can continue to choose the earlier process and request the members to forward the renewal form to sign and endorse the permit renewal request.

The current renewal DOES NOT list the model - this is a NEW FIELD????

VicRoads does not currently record model details on its club permit database, as such this field can be left blank in the Club Endorsement form.

To see how the system works, I set up a myVICROADS account online.  All good EXCEPT when you log into your account, every vehicle you have registered with Vic Roads is shown EXCEPT any permit vehicles, and there is no way to add a vehicle to your account?

As advised to the AOMC and the Federation, club permit vehicles will appear in the myVicRoads account only if the club permit vehicle was previously linked to a customer id (licence or customer number). If any member wishes to proceed with the online renewal and at the time of the renewal does not see the club permit vehicle in their account, they must contact VicRoads call centre on 13 11 71 to have it linked.
Please Note: This should be done when the permit renewal is due.

Contacts for the BMW Drivers Club Melbourne Club Plate Scheme

You must phone to make an appointment before arriving!

New applications

Graeme Bell
Ph: 0407 186 296
Address: Bell Motorsport
4/244 Marine Parade, Hastings VIC 3915

Lawrence Glynn
Ph: 0414 563 290
Address: 11 Jean Place, Grovedale VIC 3216

Chris Bell
Ph: 0435 850 875
Address: c/- Bell Motorsport 
4/244 Marine Parade, Hastings VIC 3915 

Renewals only

Graeme Bell
Ph:  0407 186 296
Address: Bell Motorsport
4/244 Marine Parade, Hastings VIC 3915

Lawrence Glynn
Ph:  0414 563 290
Address: 11 Jean Place, Grovedale VIC 3216

Jo Mawson
Ph:  0412 661 900
Address: c/o Bell Motorsport
4/244 Marine Parade, Hastings VIC 3915

Shaaron Glynn
Address: 11 Jean Place, Grovedale VIC 3216 



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